Daycare Billing SoftwareThat Collects Payments on Time
Stop chasing payments and managing spreadsheets. Daycare billing software that automates tuition invoicing, payment collection, and financial tracking so you can focus on the children in your care.
What is Daycare Billing Software?
Daycare billing software automates the financial operations of your daycare center. Instead of creating invoices by hand, chasing late payments, and reconciling spreadsheets, billing software handles it all automatically.
Modern daycare billing software like Bloomily includes recurring invoicing, ACH and credit card processing, auto-pay enrollment, late fee automation, subsidy tracking, and financial reporting. Daycare centers typically save 8-15 hours per week and reduce late payments by 40-60%.
Manual Billing vs. Automated Billing
See how daycare billing software eliminates the tedious tasks that consume your week.
| Manual Process | With Bloomily |
|---|---|
| Creating invoices by hand each month | Invoices generate automatically on your schedule |
| Chasing parents for overdue payments | Auto-pay collects tuition automatically |
| Tracking who paid in spreadsheets | Real-time payment status dashboard |
| Calculating and applying late fees | Late fees apply automatically per your policy |
| Reconciling payments with bank statements | Payments match to families automatically |
| Printing year-end tax receipts | Tax statements generated with one click |
Daycare Billing Features
Everything your daycare needs to automate tuition collection and financial management.
Automated Recurring Invoicing
Set up tuition plans once and let Bloomily generate invoices on schedule. Weekly, bi-weekly, or monthly billing cycles with automatic calculations for each family.
ACH & Credit Card Payments
Accept ACH bank transfers (1.0%, $0.50 min / $8 max) and credit/debit cards (3.5% + $0.30 on transactions under $60). Parents save their preferred method for auto-pay.
Automated Payment Reminders
Send email and push notification reminders before and after due dates. Customize the timing and messaging to match your daycare policies.
Late Fee Automation
Automatically apply late fees based on your policies. Configure flat fees or percentages, set grace periods, and let the system handle enforcement.
Subsidy & Voucher Tracking
Track government subsidies (CCDF, state programs) and employer childcare benefits. Split invoices between parent-pay and subsidy portions with ease.
Financial Reporting
Revenue reports, aging reports, payment history, and year-end tax documents. Export data to QuickBooks, Xero, or send directly to your accountant.
See Daycare Billing in Action
Invoice Dashboard. See all invoices, payment status, and aging at a glance.
Tuition Plans. Set up recurring billing schedules in minutes.
Transparent Payment Processing
Simple, competitive rates with no hidden fees.
1.0%
ACH Bank Transfer
$0.50 min / $8 max per transaction. Most parents prefer ACH for recurring tuition.
3.5%
Credit/Debit Card
+ $0.30 per transaction. All major cards accepted.
How Bloomily Compares
No per-child fees. No marked-up processing rates.
| Feature | Bloomily | Other Software |
|---|---|---|
| Recurring billing | Included | |
| ACH payments | 1.0% ($0.50-$8) | 1-2% fee |
| Credit card processing | 3.5% + $0.30 | 3-5% fee |
| Per-child fees | None | $1-5/child |
| Subsidy tracking | Premium tier | |
| Late fee automation | Limited | |
| Parent payment portal | Extra cost | |
| Financial reports | Basic |
Frequently Asked Questions
What is daycare billing software?
Daycare billing software automates the entire billing cycle for daycare centers, including tuition invoicing, payment collection, late fee tracking, and financial reporting. It replaces manual spreadsheets and paper invoices with automated recurring billing and online payment processing.
How much does daycare billing software cost?
Costs typically range from $50-300/month. Many platforms charge per-child fees ($1-5/child). Bloomily offers flat-rate pricing starting at $99/month with no per-child fees.
Can parents pay daycare tuition online?
Yes. Parents can pay via ACH bank transfer or credit/debit card, and enroll in auto-pay for automatic collection each billing cycle. Auto-pay typically reduces late payments by 40-60%.
Does daycare billing software handle late fees?
Yes. Bloomily automatically applies late fees based on your policies. You can configure flat fees or percentages, set grace periods, and let the system handle enforcement without manual intervention.
Can daycare billing software track subsidies?
Yes. Bloomily tracks government subsidies (CCDF, state programs) and employer childcare benefits. Invoices can be split between parent-pay and subsidy portions for families with mixed payment sources.
The “Get Your Hours Back” Guarantee
Try Bloomily for 60 days.
If you don't save at least 10 hours per week on paperwork, parent communication, and billing — you pay nothing.
Not a prorated amount. Nothing. Zero.
We're so confident Bloomily will transform how you run your center that we're taking all the risk. If it doesn't work for you, we'll issue a full refund. No questions asked.