Daycare billing software that collects payments on time.
Stop chasing payments and managing spreadsheets. Daycare billing software that automates tuition invoicing, payment collection, and financial tracking — so you can focus on the children in your care.
Good morning, Dana — 44 of 47 expected are in, and every classroom is in ratio.
- DecideAbsence requestEllis family · Thursday
- DecideLate pickup 6:12Nguyen · $15 fee
- In ratioCaterpillars8 of 8
- Who is inButterflies11 of 12
- In ratioSunflowers13 of 14
- In ratioLadybugs12 of 13
Tap a room to see who is in it.
Today so far — Finn Rossi checked in 8:02 · Ms. Ortiz clocked in · Invoice #1042 paid
$99 a month per location, at 20 children or 200. Payments carry 3.5% on cards, plus $0.30 on payments under $60, and 1% on bank transfers. You choose who pays it.
Autopay collects tuition, and a subsidy invoice splits the agency's share from the family's.
Check in at the door, watch ratios on Today, and print the licensing roster for an inspector.
Daycare billing features.
Everything your daycare needs to automate tuition collection and financial management.
Set up tuition plans once and let Bloomily generate invoices on schedule. Weekly, bi-weekly, or monthly billing cycles with automatic calculations for each family.
Families pay by bank transfer (ACH) or card. The processing fee is 3.5% on cards, plus $0.30 on payments under $60, and 1% on bank transfers. Parents save their preferred method for auto-pay.
Send email and push notification reminders before and after due dates. Customize the timing and messaging to match your daycare policies.
Automatically apply late fees based on your policies. Configure flat fees or percentages, set grace periods, and let the system handle enforcement.
Track government subsidies (CCDF, state programs) and employer childcare benefits. Split invoices between parent-pay and subsidy portions with ease.
Revenue reports, aging reports, payment history, and a year-end statement with every payment and your tax ID on it. Sync to QuickBooks, or export data for your accountant.
The invoices went out while you were locking up.
What is daycare billing software?
Daycare billing software automates the financial operations of your daycare center. Instead of creating invoices by hand, chasing late payments, and reconciling spreadsheets, billing software handles it all automatically.
Modern daycare billing software like Bloomily includes recurring invoicing, ACH and credit card processing, auto-pay enrollment, late fee automation, subsidy tracking, and financial reporting — so a center is not manually chasing every family for every payment, every month.
Manual billing vs. automated billing.
See how daycare billing software eliminates the tedious tasks that consume your week.
| Manual process | With Bloomily |
|---|---|
| Creating invoices by hand each month | Invoices generate automatically on your schedule |
| Chasing parents for overdue payments | Auto-pay collects tuition automatically |
| Tracking who paid in spreadsheets | Real-time payment status dashboard |
| Calculating and applying late fees | Late fees apply automatically per your policy |
| Reconciling payments with bank statements | Payments match to families automatically |
| Printing year-end tax receipts | Year-end statements generated automatically |
Transparent payment processing.
| Payment method | Rate | Good to know |
|---|---|---|
| ACH bank transfer | 1% ($0.50–$8) | Most parents prefer ACH for recurring tuition. |
| Credit/debit card | 3.5% + $0.30 under $60 | All major cards accepted. Your program chooses who covers the fee. |
How Bloomily compares.
Flat monthly pricing. A published processing rate.
| Feature | Bloomily | Other software |
|---|---|---|
| Recurring billing | Included | |
| ACH payments | 1% ($0.50–$8) | 1-2% fee |
| Credit card processing | 3.5% + $0.30 under $60 | 3-5% fee |
| Pricing model | Flat monthly | $1-5/child |
| Subsidy tracking | Premium tier | |
| Late fee automation | Limited | |
| Parent payment portal | Extra cost | |
| Financial reports | Basic |
Questions, answered
Daycare billing software automates the entire billing cycle for daycare centers, including tuition invoicing, payment collection, late fee tracking, and financial reporting. It replaces manual spreadsheets and paper invoices with automated recurring billing and online payment processing.
Costs typically range from $50-300/month. Many platforms charge per-child fees ($1-5/child). Bloomily is one flat $99/mo per location, whatever your enrollment — see your exact price on our pricing page.
Yes. Parents can pay via ACH bank transfer or credit/debit card, and enroll in auto-pay for automatic collection each billing cycle — no manual reminder needed.
Yes. Bloomily automatically applies late fees based on your policies. You can configure flat fees or percentages, set grace periods, and let the system handle enforcement without manual intervention.
Yes. Bloomily tracks government subsidies (CCDF, state programs) and employer childcare benefits. Invoices can be split between parent-pay and subsidy portions for families with mixed payment sources.
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See it with your name on the door.
Set up in an afternoon. Nothing to install, and nothing to uninstall if you change your mind.