What is Childcare Billing Software?
Childcare billing software automates the financial operations of daycares, preschools, and childcare centers. Instead of manually creating invoices, chasing payments, and tracking who paid, billing software handles it all automatically.
Modern daycare billing software like Bloomily includes recurring invoicing, ACH and credit card processing, auto-pay enrollment, late fee automation, subsidy tracking, and financial reporting. Centers typically save 8-15 hours per week and reduce late payments by 40-60%.
Manual Billing vs. Automated Billing
See how childcare billing software eliminates the tedious tasks that consume your week.
| Manual Process | With Bloomily |
|---|---|
| Creating invoices manually each month | Invoices generate automatically on schedule |
| Chasing parents for late payments | Auto-pay collects payments automatically |
| Tracking who paid and who didn't | Real-time payment status dashboard |
| Calculating late fees manually | Late fees apply automatically per policy |
| Reconciling bank statements | Payments match automatically to families |
| Generating end-of-year tax forms | Tax statements generated with one click |
Childcare Billing Features
Everything you need to automate tuition collection and financial management.
Automated Recurring Billing
Set up tuition plans once, and invoices generate automatically. Weekly, bi-weekly, or monthly billing cycles with automatic amount calculations.
Multiple Payment Methods
Accept ACH bank transfers (1.0% fee) and credit/debit cards (3.5% fee). Parents choose their preferred method and save it for auto-pay.
Payment Reminders
Automatic email and push notification reminders before and after due dates. Customize timing and messaging to match your policies.
Late Fee Automation
Automatically apply late fees based on your policies. Flat fee or percentage, with grace periods and customizable rules.
Subsidy & Voucher Tracking
Track government subsidies (CCDF, state programs) and employer childcare benefits. Split invoices between parent-pay and subsidy portions.
Financial Reports
Revenue reports, aging reports, payment history, and tax documents (1099s). Export to QuickBooks, Xero, or your accountant.
See Bloomily Billing in Action
Invoice Dashboard — See all invoices, payment status, and aging at a glance.
Tuition Plans — Set up recurring billing schedules in minutes.
Transparent Payment Processing
Simple, competitive rates with no hidden fees.
1.0%
ACH Bank Transfer
$10 cap per transaction. Most parents prefer ACH for recurring tuition.
3.5%
Credit/Debit Card
+ $0.30 per transaction. All major cards accepted.
Processing fees are passed through from Stripe at cost. We don't mark up payment fees.
Why Choose Bloomily for Childcare Billing?
Live in 15 Minutes
Import your families, set up tuition plans, and start collecting payments today. No complex setup.
60-Day Money-Back Guarantee
Try Bloomily risk-free. If it doesn't save you time on billing, get a full refund.
No Per-Child Fees
Unlike most childcare billing software, we charge flat monthly pricing. Your growth shouldn't cost you more.
All-in-One Platform
Billing is just the start. Get attendance, daily reports, and parent communication in one system.
How Bloomily Compares
No per-child fees. No marked-up processing rates.
| Feature | Bloomily | Other Software |
|---|---|---|
| Recurring billing | Included | |
| ACH payments | 1.0% fee | 1-2% fee |
| Credit card processing | 3.5% fee | 3-5% fee |
| Per-child fees | None | $1-5/child |
| Subsidy tracking | Premium tier | |
| Late fee automation | Limited | |
| Parent payment portal | Extra cost | |
| Financial reports | Basic |
Frequently Asked Questions
What is childcare billing software?
Childcare billing software automates tuition invoicing, payment collection, and financial tracking for daycares and preschools. It replaces manual invoicing with automated recurring billing, online payments, subsidy tracking, and late fee automation.
How much does childcare billing software cost?
Costs typically range from $50-300/month. Some platforms charge per-child fees ($1-5/child) or transaction fees. Bloomily offers flat-rate pricing starting at $99/month with no per-child fees.
Can childcare billing software handle subsidies?
Yes, most billing software can track government subsidies (CCDF, state programs) and employer childcare benefits. Look for software that splits invoices between parent-pay and subsidy portions.
What payment methods do parents prefer?
ACH bank transfers are most popular (50-60%) due to lower fees, followed by credit/debit cards (30-40%). Auto-pay enrollment typically reaches 70-80% when offered.
How much time does billing software save?
Centers typically save 8-15 hours per week by automating invoicing, payment reminders, reconciliation, late fees, and reporting. Most savings come from auto-pay reducing payment collection time.
The “Get Your Hours Back” Guarantee
Try Bloomily for 60 days.
If you don't save at least 10 hours per week on paperwork, parent communication, and billing — you pay nothing.
Not a prorated amount. Nothing. Zero.
We're so confident Bloomily will transform how you run your center that we're taking all the risk. If it doesn't work for you, we'll issue a full refund. No questions asked.