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How the guarantee works →Authorized pickup, with a PIN for every adult.
Parents add the people who may pick up. Each one gets their own kiosk PIN, and the record shows who took each child home.
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What is authorized pickup software?
Authorized pickup software keeps the list of adults who may take each child home. In Bloomily, parents add those adults from the family app. Each adult gets their own 4-digit kiosk PIN, and every check-out records who picked up. Your office sees every name on the child’s record and can add, reset or remove anyone. It is for preschools, daycares, camps and afterschool programs. A PIN proves someone knows the code, so your staff still check faces they have not met.
How authorized pickup works
A parent adds a pickup person
In the family app, a parent adds a grandparent or friend and picks which children they may collect. Their PIN shows on screen.
Your office sees every name
Each child’s record lists their pickup people, with how they are related. Show a PIN, reset it or remove someone.
They check out at the kiosk
At the door, they type the last four digits of their phone, then their PIN. They choose the children and sign.
The day records who left with whom
The day’s attendance shows who checked out, and each child’s record says who picked them up.
Authorized pickup
A PIN for every adult
Each pickup person gets their own 4-digit PIN. Someone who collects two siblings uses one PIN for both.
Child by child
A parent picks which of their children each person may collect.
Allowed until a date
Add a grandparent for one week. Their access ends on the date you set.
A photo for your team
Staff can add a pickup person’s photo, and Bloomily Center shows it at the desk.
Who took each child home
Every kiosk check-out carries the adult’s name, the time and their signature.
A paper pickup list, or Bloomily
| The job | The manual way | In Bloomily |
|---|---|---|
| Keeping the list current | A card in a binder, changed when a parent remembers to call. | The parent changes the list from the family app. |
| A grandparent for one week | A note on the clipboard that nobody takes down. | An “Allowed until” date ends their access. |
| Checking at the door | Staff look for the card, or go by memory. | A personal PIN at the kiosk, and their name on the child’s record. |
| Knowing who took a child home | A name scribbled on the sign-out sheet. | Their name, the time and their signature on the record. |
| A forgotten code | One family code that everyone shares. | The office shows or resets that person’s own PIN. |
What stays with your staff
Faces you have not met
A PIN proves someone knows the code. Your staff still check a new face against the record.
Custody papers
The list names who may pick up. Keep court orders and their limits in your own records.
Passing on the PIN
Bloomily shows the PIN to the parent who added the person. The parent passes it on.
Home and drop-in
On the Home and drop-in plans, your office adds pickup people for families.
- Parents add pickup people
- A 4-digit PIN for each adult
- Show PIN and reset PIN
- Copy from a sibling
- Allowed until a date
- Relationship on every name
- Signed kiosk check-out
- “Picked up by” on the record
Part of Parents in Bloomily.
See all of itQuestions, answered
Does each pickup person get their own PIN?
Yes. Each adult gets their own 4-digit PIN. Someone who picks up two siblings uses one PIN for both.
Who can add an authorized pickup person?
Parents add them from the family app or the web on the preschool, camp and afterschool plans. Your office can add them on every plan.
How do I take someone off the pickup list?
Open the child’s record and remove them from Pickup people. From then on, the kiosk will not release that child to them.
What if someone forgets their PIN?
The office can show their PIN for a minute, or reset it. A reset gives one new PIN for every child they collect.
Is the PIN sent to the pickup person?
Bloomily shows the PIN to the parent who added them, and the parent passes it on.
Does a PIN replace checking ID?
No. A PIN shows that someone knows the code. Your staff still check a face they have never seen before.
Programs that use it
Compared side by side
It works because it’s one system
- Attendance & check-in
Kiosk, PIN, signature, or a staff tap, with live ratios and late pickups flagged for you.
- Forms & e-signatures
Enrollment forms, permission slips and waivers, filled in and signed on a phone.
- Messaging
Chats with families, announcements, events and a team chat for staff.
Check us before you commit.
Three things directors ask before they start, answered where you can read them.
Help whenever you need it.
AI help is built in, plus full support from our team. Ask a question, and it answers from your own records.
How AI help works →Children’s data deserves grown-up care.
Encrypted on the way and at rest. Each program’s records are walled off. We never hold card numbers.
Trust and security →See it with your name on the door.
Book a demoSet up in an afternoon.